Transform Your Procurement Process with this Game-Changing D365 Business Central Add-On

Are you using Dynamics Business Central for the procurement process and struggling to get the intended output? Though Dynamics BC offers robust features for procurement, it lacks advanced capability. Due to this, managing your specialised requirements, like complex approval paths, detailed budget management, and advanced supplier integration, is overwhelming.

Therefore, the Microsoft Business Central add-on, Purchase Requisition, comes into the picture. It enhances the Business Central core capabilities and makes this ERP adaptable for your unique needs. For instance, you can approve conditional workflow, automate routine tasks, including invoice processing and order management, better budget control, and improve supplier relationship management.

In this blog, we will explore why businesses should go for add-ons, key features of game-changing add-ons, and their real-world benefits.

Introducing Purchase Requisition—Business Central Add-Ons for the Procurement Process

A purchase requisition is an internal document, which involves submitting an internal request to procure goods or services. Typically, it is initiated by employees or departments, and when it passes through a defined approval workflow, it is converted into a purchase order.

With this add-on, you can have full control over the procurement process, ensuring transparency, budgetary control, and operational efficiency. It also saves companies from the risk of overspending, delays, and misaligned supply chain operations.

How It Works:

• Creating a Requisition: Navigate to the “Purchase Requisitions” section and initiate a new document. 
• Filling Details: Enter key details such as the requested item, quantity, and delivery date. 
• Approval Workflow: Submit the requisition for approval based on pre-defined workflows. 
• Releasing Requisitions: Once approved, release the requisition for further action. 
• Converting to Orders: Generate purchase orders or transfer orders directly from the requisition. 

Why Are Add-Ons Vital for the Procurement Process?

Traditional procurement processes or limited Business Central capability might not fulfil your specific business requirements. Add-on allows you to optimise the procurement process with:

Tailor Your Solution

With Business Central and Purchase Requisition integration, you can customise the solution to meet specific procurement process needs without going for a new system. This add-on can serve your unique requirements, irrespective of your industry.

Automate Your Repetitive Tasks

Dynamics Business Central add-ons help you automate repetitive tasks of procurement, such as order processing, invoice management, and data entry. This enables you to reduce manual effort and minimise errors. With this automation, you can ensure that your purchase request is transferred to the right approvers quickly, reducing delays and bottlenecks.

Improved Control and Visibility

You can obtain real-time insights into supplier performance, inventory levels, and procurement activities by integrating Dynamics BC with an add-on. You can make better decisions because of the clear image this visibility gives you.

Savings on Expenses

Add-ons lower operating expenses and increase productivity by automating and streamlining procurement procedures. Improved procurement data visibility enables companies to bargain with suppliers more skilfully, which may result in cost savings.

Key Features of the Game-Changing Add-On

The Dynamics 365 Business Central Purchase Requisition add-on is intended to improve and expedite the procurement procedure. The following are the main characteristics that make it revolutionary:

Easy-to-Use Interface

Dynamics 365 Business Central makes it simple for users to develop and submit buy requisition requests, guaranteeing a smooth and user-friendly experience. By combining several items into a single purchase requisition request, the add-on helps customers streamline the procurement process and cut down on paperwork.

Workflows for Multi-Level Approval

By defining multi-level approval workflows, organisations can make sure that the right people examine and approve requests. Automated workflows minimise delays and bottlenecks by ensuring that purchase requests are promptly forwarded to the appropriate approvers.

Integration with Procurement Processes

Approved items from purchase requisitions seamlessly flow into purchase quotations, ensuring a smooth transition from requisition to the procurement phase. Generate detailed quote comparison reports containing information about items and requisition details, which can be exported for further analysis and record-keeping.

Regulatory Compliance

The add-on enforces compliance with internal purchasing policies and external regulations by incorporating predefined approval rules, audit trials, and documentation requirements into the purchasing workflow. Maintains comprehensive audit trails for all procurement activities, ensuring transparency and accountability.

What Are the Benefits of the Purchase Requisition Add-On?

Using the Dynamics BC add-on offers you several benefits. In this section, we are going to explore the benefits you can experience after add-on implementation.

Optimised Workflows

Streamlines the entire procurement process, including request submission, approval, and order creation. It eliminates delays and reduces administrative workload, enhancing overall efficiency.

Increased Financial Control

The built-in approval mechanisms ensure purchases are justified and budget aligned. It provides better visibility into the spending pipeline, helping businesses manage their budgets more effectively. This prevents unnecessary expenditures. 

Improved Transparency

Gain real-time insights into procurement pipelines, helping leaders make informed decisions and forecast future needs. 

Scalability and Adaptability

As businesses grow, their needs evolve. Add-ons provide the scalability required to handle increased transaction volumes and more complex business processes.

Partnering with Dynamics Square: Why It Matters

Dynamics Square is a trusted Microsoft Solutions Partner with 14+ years of expertise in Dynamics 365 implementations. We help you with the Dynamics Business Central add-on to address the unique challenges businesses face in procurement.

We tailor solutions that align with your business needs. Our team of consultants ensures smooth implementation and continuous optimisation. 

Give us a call at 0207 193 2502 or write us an email at info@dynamicssquare.co.uk to know more about the add-on.